TITRE DU POSTE: Principal Secretary VACANCE DE POSTE : 20/HCR/KGL/VN/043 NUMERO DU POSTE TA (Kigali)
LIEU D’AFFECTATION: Kigali CATEGORIE/GRADE : G6 DATE LIMITE : 2020-02-24
CONTEXTE OPERATIONNEL

The position of the Principal Secretary is part of theRepresentative’s Office and will work under the direct supervision of theRepresentative. The incumbent will be working directly with and providingadministrative and secretarial support services to the Representative and theDeputy Representative in order to ensure the smooth running of the Executive Officeand its flow and management of information. This would involve direct contactwith other staff members and contacts with high ranking officials, both withinand outside UNHCR. The successful incumbent must possess the ability toprioritise tasks and to organise work independently based on direction from theRepresentative and the Deputy Representative.


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If you wish to be considered for this vacancy,please submit your application on http://rwanda.unhcr.io by 24February 2020

Shortlisted candidates may be required to sitfor a test. Only shortlisted candidates will be notified. No late applicationswill be accepted.

UNHCR is committed to diversity and welcomesapplications from qualified candidates regardless of disability, genderidentity, marital or civil partnership status, race, color or ethnic andnational origins, religion or belief, or sexual orientation.

UNHCR does not charge a fee at any stage of therecruitment process (application, interview meeting, processing, training orany other fees). Should you be asked for a fee or a benefit at any stage ofthis process, please report your concern to UNHCR’s Investigation Service (inspector@unhcr.org).



DESCRIPTION DES TACHES

  • Arrange appointments and maintain Supervisor’s calendar, receive high-ranking visitors, place and screen telephone calls and answer queries with discretion.
  • Manage the flow of information to/from the Supervisor and other senior staff; identify priority matters that need to be urgently addressed by the Supervisor.
  • Confer with senior managers in the operation and Heads of Sections to secure timely and authoritative information relevant to matters requiring action, facilitating decisions by or authorised approvals from the Supervisor. Ensure follow up to ensure that appropriate action is being taken by senior managers on tasks determined by the Supervisor.
  • Prepare briefing materials for Supervisor for official trips or special meetings.
  • Arrange meetings with high-ranking officials and official receptions given by the Supervisor.
  • Ensure that high-level visitors are appropriately informed, that they receive background information as necessary, and that the necessary protocols are respected.
  • Prepare informal translations.
  • Receive screen, log and route correspondence, attach necessary background information and maintain follow-up system.
  • Select and make pertinent abstracts and undertake searches for information.
  • Draft non-substantive correspondence and ensure follow-up.
  • Type correspondence, documents and reports, etc., some of which are highly confidential.
  • Maintain policy, confidential and general management files.
  • Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
  • Ensure timely administrative procedures (hospitality expenses, education grants, home leave etc.).
  • Perform other related duties as required.


QUALIFICATIONS REQUISES

  • Completion of Secondary education or equivalent technical or commercial school with extensive Secretarial training or post-secondary certificate in Business Administration, Secretarial work, Office Management or a related field.
  • Minimum 6 years of previous job experience relevant to the function.
  • Computer skills (MS office and People soft applications).
  • Drafting and editing skills.
  • Fluency in English and working knowledge of another relevant UN language or local language.
  • Analytical Thinking.
  • Planning and Organizing.
  • Political Awareness.

Autres informations

  • Completion of UNHCR learning programmes or specific training relevant to functions of the position.
  • Good knowledge of  French is desirable

 

 

 

Merci de vous assurer d’avoir compléter le formulaire P11 avant de soumettre votre candidature

Vous pouvez télécharger le formulaire P11 ci-joint P11 from and Supplementary P11 form

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