TITRE DU POSTE: Supply Associate (on replacement capacity) VACANCE DE POSTE : 20/HCR/KGL/VN/001 NUMERO DU POSTE 10017666
LIEU D’AFFECTATION: Kigali CATEGORIE/GRADE : G6 DATE LIMITE : 2020-01-22
CONTEXTE OPERATIONNEL

The Supply Associate manages and supports all activities pertaining to thesupply chain function including planning, sourcing & procurement, transport,shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility. 

Theincumbent is supervised by a higher level supply position and receives regularguidance and instructions from the supervisor on successive steps. The incumbent maysupervise some staff in the office. The incumbent maintains regular contact ona working level on routine issues with other UNHCR offices, UN agencies, NGOs,government partners and commercial contractors in the area to facilitate performing the supply function. Theduty of the incumbent is to support and monitor the supply activities assignedto him/her within the geographical area covered while exercising efficiency inthe use of the available resources.

All UNHCR staff members are accountable to performtheir duties as reflected in their job description. They do so within theirdelegated authorities, in line with the regulatory framework of UNHCR which includesthe UN Charter, UN Staff Regulations and Rules, UNHCR Policies andAdministrative Instructions as well as relevant accountability frameworks. Inaddition, staff members are required to discharge their responsibilities in amanner consistent with the core, functional, cross-functional and managerialcompetencies and UNHCR’s core values of professionalism, integrity and respectfor diversity.

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Shortlisted candidates may be required to sitfor a test. Only shortlisted candidates will be notified. No late applicationswill be accepted.

UNHCR is committed to diversity and welcomesapplications from qualified candidates regardless of disability, genderidentity, marital or civil partnership status, race, color or ethnic andnational origins, religion or belief, or sexual orientation.

UNHCR does not charge a fee at any stage of therecruitment process (application, interview meeting, processing, training orany other fees). Should you be asked for a fee or a benefit at any stage ofthis process, please report your concern to UNHCR’s Investigation Service (inspector@unhcr.org).

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DESCRIPTION DES TACHES

-         Incompliance with supply chain rules and procedures, support the related supplyactivities to facilitate UNHCR end to end processes resulting in a timely andquality delivery of goods and services to persons of concern.

-         Prepareplans for delivery of relief and other non-food items according to theoperational needs and regularly update the information in UNHCR IT systems

-         ApplyUNHCR's sourcing & procurement strategy when planning for purchase ofimportant commodities and services. Update the information in UNHCR IT systems.Ensure timely customs clearance of consignments.

-         Maintainaccurate and comprehensive records on supply activities and provide timelyreports and updates both periodically and on request.

-         Evaluatepurchase requisitions to ensure that specifications, delivery dates and allother requirements are in order.

-         Draftand dispatch quotation requests and/or tenders, and assist in the evaluation ofoffers and draft bid-tabulations, prepare proposals for award of contracts tothe Committee on Contracts.

-         PreparePurchase Orders and send confirmations, requests for inspection and other correspondence,and monitor the manufacture/transport of ordered goods to ensure timelydelivery.

-         Provideguidance and advice on UNHCR procurement policies and procedures to support andassist requesting operations, HQ entities and others, as applicable.

-         Provideasset management reports, customised reports, and gathers information on allassets and provides in-depth reports periodically and when requested.

-         Monitorthe quality and accuracy of supply chain related data in relevant businesssystems. Compile and analyse statistical information, identify trends anddevelopments in supply chain related matters that will assist in decisionmaking.

-         Disseminateand promote UNHCR's global policies, standards and guidance on supply chainmanagement. 

In the Regional Bureaux:

-         Trackthe progress of specific operations and provide guidance that ensures timelyimplementation.

-         Assistin coaching and advising individuals as requested.

-         Trackglobal Supply KPIs for the region and assist in devising regional ones, asrequired.

-         Monitorall periodic Supply exercises such as monthly reconciliations, quarterlyphysical inventory exercises, and year-end accounts closure procedures andensure that they are implemented throughout the region and provide relevantreports to senior managers.

-         Assistcountry operations in MSRP management.

-         Supportthe analysis of country financial reports and work with the Country OperationsSupply Team leaders to address red areas relating to Supply aspects ofoperations.

-         Supportthe country needs assessment plans and assist in combining them into regionalprocurement plans and monitor their timely implementation and changes based onoperational needs.

-         Supportthe work of the Regional Contracts Committee (RCC) through e.g. compiling andchecking documents for RCC meetings, taking minutes, communicating decisions. 

In the Country Operations:

-         Ensurelocal liaison with partners to effectively support the supply activities.

-         Managestorage of goods according to "best practices" and UNHCR rules andregulations.

-         Coordinatesupply activities of UNHCR Partners and/or contractors performing supplyrelated activities, and ensure that they understand and adhere to relevantUNHCR rules and procedures.

-         Implementeffective asset and fleet management that regularly monitors the asset/fleetpool, saves cost and safeguards the investment of the organisation includingreceipt, inspection, registration & marking of new Property, Plant andEquipment (PPE), organisation of the physical verification of PPE, ensure thatPPE agreements are properly issued and signed, and preparation of disposalforms and cases for the Asset Management Board, and organise the disposal ofPPE according to Asset Management Board decisions. 

-         Performother related duties as required.

QUALIFICATIONS REQUISES

Educational &Professional Work Experience 

Years of experience/degreeLevel 

6 years relevant experience with High school diploma 

Certificates and/or Licenses 

Trade,    Business Administration, Economics, Marketingor a related field 

Relevant Job Experience 

Essential: 

Functional Skills 

IT-Computer literacy (MSOffice and PeopleSoft/MSRP) 

IT-PeopleSoft Supply ChainManagement;

SC-Supply Chain Management

SC-Planning

SC-Procurement

SC-Customs formalities

SC-Logistics

SC-Warehouse Management

SC-Asset & FleetManagement

Language Requirements

Knowledge of English and/or UN workinglanguage of the duty station.

Core Competencies:

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to ContinuousLearning

Client & ResultOrientation 

Managerial Competencies:

Managing Resources 

Cross-FunctionalCompetencies:

Analytical Thinking

Planning and Organizing 

Autres informations

Desirable:

Other UN procurement andlogistics training – such as IAPSO and UNPD.

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Internalcandidates

General Service Staffmembers currently serving in the country of the duty station where the vacancyexists, who have been appointed through AC process and have Indefinite or FixedTerm Appointment. Interested staff members should consult the Policy andProcedures on Assignments of Locally recruited Staff (PPAL).



 

 

 

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Vous pouvez télécharger le formulaire P11 ci-joint P11 from and Supplementary P11 form

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