Title of Post: Senior Data Management Assistant on Replacement Capacity Vacancy Notice: INTERNAL VACANCY: 19/HCR/KGL/VN/036 Post Number 10022591
Duty Station: Kigali Category and Level: GL5 Closing date of application: 2019-07-19 Duration of assignment: 1 year
Organizational Context

The position is normally supervised by aProfessional or senior General Service staff member who provides the incumbent withregular guidance and support. Subject to the nature of the task/assignment,he/she will work independently on routine tasks, while will follow instructionsof the supervisor for more complex issues. The position has no supervisoryrole.

Contacts are mainly with thecolleagues in the same duty station to exchange information and to discuss thework plans. External contacts are not frequent. In the Field locations, undersupervision of the manager, the incumbent may play a liaison role with thenational and local authorities for gathering and exchange of data.


The Office hasreliable and up-to-date data on persons of concern.


-         Enter data mainly related to asylum seekers,refugees and other persons of concern to UNHCR into the computer database.

-         Prepare reports and project documents byproviding information, preparing tables and drafting routine correspondence andreports.

-         Assist in compilation of data and interpretingthe statistics for various reports.

-         Assist in the development of forms for datacollection and analysis, if requested.

-         Act as interpreter in the exchange of routineinformation and translate routine documents and correspondence as and whenrequired.

-         May be required to collect GIS data, update maps and undertake field trips toproject sites

-      Perform any other duty, as requested.





  • Decide on the data recorded in database.

  • Decide on appropriate resolution to incidents andescalate issues to the supervisor if incident cannot be resolved within thescope of responsibility.

Minimum Qualification

  • Completion of the Secondary Education withpost-secondary training/certificate in Electronic Data Processing, InformationTechnology or related field.

  • Minimum 5 years of previous job experiencerelevant to the function.

  • Fluency in English and working knowledge ofanother relevant UN language or local language.

Desirable Qualification and Competencies

  • Knowledge of any other relevant UN or locallanguage

  • Completion of UNHCR learning programmes or specific training relevant to functions ofthe position.

Operational Context


Internal candidates

General Service Staffmembers currently serving in the country of the duty station where the vacancyexists, who have been appointed through AC process and have Indefinite or FixedTerm Appointment. Interested staff members should consult the Policy andProcedures on Assignments of Locally recruited Staff (PPAL).

Shortlisted candidates may be required to sitfor a test. Only shortlisted candidates will be notified. No late applicationswill be accepted.

UNHCR is committed to diversity and welcomesapplications from qualified candidates regardless of disability, genderidentity, marital or civil partnership status, race, color or ethnic andnational origins, religion or belief, or sexual orientation.

UNHCR does not charge a fee at any stage of therecruitment process (application, interview meeting, processing, training orany other fees). Should you be asked for a fee or a benefit at any stage ofthis process, please report your concern to UNHCR’s Investigation Service (inspector@unhcr.org).


A competitivecompensation and benefits package is offered. For information on UN Salaries,allowances and benefits, please visit the portal of the international CivilService Commission at: http://icsc.un.org.

Report Problem