Title of Post: Driver/Clerk Vacancy Notice: INTERNAL VACANCY: 19/RWAKI/KGL/VN/002 Post Number 10024961
Duty Station: Kigali Category and Level: GL3 Closing date of application: 2019-01-23 Duration of assignment: Initially for a period of one year
Organizational Context

While basic functions of a Driver/Clerk remain being responsible for driving the official vehicles of UNHCR, he/she may be called upon to perform clerical, maintenance and other support services that deem necessary for office administration to functions often include minor clerical tasks (i.e. Sorting out official mail, delivery of official pouches, support/supervisory tasks in relation to maintenance/ up keep of UNHCR residential and office compounds, utilities and services.

He/She always function under specific instructions and direct supervision of the Administrative Officer and/or an office assistant with specifically delegated responsibilities.

Except for extending certain task oriented supervision of casual labour forces (as and when hired for specific tasks) this position has no official supervisory functions.

Accountability

? Assigned UNHCR vehicles are properly maintained and equipped as per technical guidance and specifications established by the Organisation.
? Local traffic rules and regulations are strictly observed.
? Instructions and security guidance provided by the supervisor and security focal point are strictly followed by the Driver and the passengers during the journey.

Responsibility

? Drive UNHCR vehicles for the transport of authorized passengers and delivery and collection of mail, documents, UNHCR pouch and other items.
? Assist the Office administration to maintain office inventories; assist in maintaining utilities and office equipment.
? Meet official personnel at the airport and facilitate immigration and customs formalities as required.
? Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road worthy and maintained up to the established security standards.
? Perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean.
? Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
? Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
? In the absence of an interpreter, assist in very basic interpretation services while on mission with UNHCR staff(s);
? Perform other related duties as required.

 

 

 

Authority

? Drive the vehicle only when his/her safety or security is not at risk.
? Ask the passenger about the destination of the journey and route.
? Decline to drive passengers not authorized to be in a UNHCR vehicle.

Minimum Qualification

? Completion of Secondary Education or equivalent technical or commercial school.
? Minimum 3 years of previous job experience relevant to the function.
? Driving licence, knowledge of driving rules and regulations and skills in minor vehicle repair.
? Knowledge of computer.
? Basic skills in office equipment and commonly used machines.
? Good knowledge of English and local language.

Desirable Qualification and Competencies

? Mechanical skills.
? Knowledge of MS Office applications (Word, Excel).

Operational Context

ELIGIBILITY
Internal candidates
General Service Staff members currently serving in the country of the duty station where the vacancy exists, who have been appointed through AC process and have Indefinite or Fixed Term Appointment. Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL).

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