Title of Post: Programme Associate Vacancy Notice: INTERNAL VACANCY N0.: 19/HCR/KGL/VN/004 Post Number 10030722
Duty Station: Huye Category and Level: GL6 Closing date of application: 2019-01-23 Duration of assignment: Initially for a period of one year
Organizational Context

The incumbent normally receives guidance from more senior programme staff in the operation. He/she may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Associate. S/he is expected to stay abreast of the challenges posed to the region by the political context, the UN and humanitarian reform and institutional developments.

The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements.


? The needs of persons of concern in the country are assessed and analysed in a participatory manner and using an Age, Gender and Diversity (AGD) perspective to form a firm basis for planning.
? IP agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures.


? Assist in negotiating agreements with implementing partners and ensure that IP agreements are established in conformity with UNHCR’s financial rules and the latest Headquarters’ instructions.
? Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse programme performance, trends and target interventions.
? Review the implementation and performance of IPs agreements through appropriate physical monitoring to evaluate the projects by reviewing work plans, progress reports, budget, financial reports and expenditures; undertake field visits as required.
? Use UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
? Assist in keeping donor representatives briefed on developments and assist in the development of funding submissions, appeals and reports.
? Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
? Perform other duties as required.





? Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports.
? Enforce compliance with UNHCR’s global strategies, protocols and guidelines.
? Represent UNHCR in physical monitoring of projects.

Minimum Qualification

? Completion of Secondary education and post-secondary training/ certificate in Business Administration, Social Science, International Law or related field.
? Minimum 6 years of previous job experience relevant to the function.
? Computer skills (in MS office).
? Fluency in English and working knowledge of another relevant UN language or local language.
? Managing Resources.
? Analytical Thinking.
? Planning and Organizing.

Desirable Qualification and Competencies

? Completion of the UNHCR Learning programmes or specific training relevant to functions of the position
? Good knowledge of UNHCR financial rules, procedures and processes
? Knowledge of UNHCR specific programmes (MSRP, Focus, etc.)
? Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities

Operational Context

Internal candidates
General Service Staff members currently serving in the country of the duty station where the vacancy exists, who have been appointed through AC process and have Indefinite or Fixed Term Appointment. Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL).

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