Title of Post: SENIOR HUMAN RESOURCES ASSISTANT Vacancy Notice: INTERNAL VACANCY N0.: 19/HCR/KGL/VN/001 Post Number GL5
Duty Station: Kigali Category and Level: GL5 Closing date of application: 2019-01-23 Duration of assignment: Initially for a period of one year
Organizational Context

Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

Accountability

? The workforce in the AOR is well-informed of the organisationís human resources policies and practices.
? UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.

Responsibility

? Assist in the recruitment, assignment, reassignment and separation of local general service staff. Prepare documents for the interview panel for the recruitment of local staff.
? Process local staff membersí contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
? Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.
? Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
? Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
? Assist with shipment of their personal effects in coordination with the logistics section.
? Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
? Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
? Perform other related duties as required.

 

 

 

Authority

? Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
? Initiate routine correspondence on HR matters for the authorizing officerís approval.

Minimum Qualification

? Completion of secondary education with certificates in secretarial and administrative training.
? Minimum 5 years of previous relevant work experience.
? Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
? Fluency in English and working knowledge of another relevant UN language or local language.
? Planning and Organizing.

Desirable Qualification and Competencies

? Working knowledge of other UN language(s).
? Field experience with UNHCR and/or with other humanitarian organizations is an asset.
? High IT affinity and working experience of PeopleSoft/MSRP.

Operational Context

ELIGIBILITY
Internal candidates
General Service Staff members currently serving in the country of the duty station where the vacancy exists, who have been appointed through AC process and have Indefinite or Fixed Term Appointment. Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL).

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