Title of Post: Verification clerk Vacancy Notice: EXTERNAL VACANCY NO: 18/HCR/KGL/VN/037 Post Number Individual Contractor
Duty Station: Kigali Category and Level: N/A Closing date of application: 2018-11-21 Duration of assignment: 9 months
Organizational Context

The Governmentof Rwanda through Ministry of Disaster Management and Refugee Affairs (MIDIMAR)will conduct a joint verification exercise with UNHCR in favor of refugees andother persons of concern based in refugee camps and other urban areas in Rwanda.




Underthe direct supervision of UNHCR Registration Officer, the Contractor willassume the following tasks in accordance with their principles and human valuesof the United Nations and with adherence to the UNHCR Code of Conduct. Theservices of the Contractor shall be retained to undertake to perform the followingduties of Verification Clerk during verification exercise:

  •          Receive scheduled households, issued admission tokens and identifypersons with vulnerabilities.
  •          Capture biometric information of refugees.
  •           Conduct individual interviews with refugees ushered into verificationsdesks and perform data update into proGres (UNHCR database for registration ofrefugees)-         Scan/copy any relevant new documents that refugees may have in theirpossession.
  •           Issue new documentation to refugees.
  •           Perform filing activities on refugee documents.
  •           Respect the confidential nature of the relationship between UNHCR andrefugees by complying with data confidentiality policies.
  •           Perform any other related duties as required.






Minimum Qualification

  • Completion of Secondary Education. University Degree would be a great added advantage.
  • Good computer literacy with proficiency in relevant computer applications such as Microsoft Office products including Word, Power Point, Excel.
  • Fluency in English and very good working knowledge of the local languages – Swahili and Kinyarwanda

Desirable Qualification and Competencies

  • Pastdata entry experience preferably working knowledge of UNHCR’s proGres (database for registration of refugees,returnees and displaced persons) will be an asset.       
  • Priorexposure to UNHCR’s refugee operations related to registration of refugees willbe an added advantage.
  • Attentionto detail.
  • Hard working, confidentiality,motivated, good interpersonal and team spirity.
  • Abilityto work under stress.
  • Goodcommunication and customer service skills

Operational Context

Verification clerk will be working in the following areas: Mugombwa, Kigeme and Mahama.

Shortlisted candidates maybe required to sit for a test. Only shortlisted candidates will be notified. Nolate applications will be accepted.

UNHCR is committed todiversity and welcomes applications from qualified candidates regardless ofdisability, gender identity, marital or civil partnership status, race, coloror ethnic and national origins, religion or belief, or sexual orientation.

UNHCR does not charge a feeat any stage of the recruitment process (application, interview meeting,processing, training or any other fees). Should you be asked for a fee or abenefit at any stage of this process, please report your concern to UNHCR’sInvestigation Service (inspector@unhcr.org).

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